Yaumati Kaifong Association School Parent-Teacher Association Constitution 

1. Name

The name of the Association shall be Yaumati Kaifong Association School Parent-Teacher Association.

2. Address

The address of the Association shall be 80 Public Square Street, Yaumatei, Kowloon

3. Aims

The aims of the Association shall be

a) to promote close liaison between school and home as well as to foster friendly relations between parents and teachers, and among parents themselves.

b) to discuss matters of mutual concern in a common effort to improve the welfare of the pupils.

4. Membership

a) Membership shall be open to

 i) All parents of pupils enrolled in the school;

 ii) The present school head and teachers of the school.

b) Members shall have the right to elect office-bearers and to be elected as office-bearers, as well as the right to vote at meetings which they are entitled to attend.

c) Members shall have the obligation to observe the rules of the Constitution, to abide by the decision of a meeting.

d) The parent of a student enrolled in this school automatically becomes a member of the Association. Each parent member shall pay HK$200 for annual fees ($100 for the first term and $100 for the second term).

e) Members shall have no further monetary obligations to the Association other than those specified in (d). Any member willing to make donations for a worthy cause to be undertaken by the Association may do so entirely voluntarily.

f) Annual fees once paid shall not be refunded.

5. Organization

a) The organization shall consist of a General Assembly and an Executive Committee. The General Assembly should be held no later than December based on official year from September to August.

b) The General Assembly shall be the highest authority of the Association and composed of all the members. When the General Assembly is in recess, all matters of the Association shall be managed by the Executive Committee.

c) The General Assembly is held every two years and shall be convened by the Executive Committee.

d) At the General Assembly, the Chairman shall report on the general affairs and the financial situation of the Association, and shall also conduct the election of office-bearers serving on the Executive Committee for the next session.

e) Extra-ordinary General Meetings may be called on receipt of a written request from at least 20% of the current membership of the Association stating the subject or subjects for discussion. Fourteen days notice of such meeting shall be given to members.

f) The quorum for all General Meeting shall be fifteen members.

g) The Executive Committee shall be composed of no more than fifteen members, ten of whom are parent-members, three from the teacher-members and two ex-officio members, including the school head and administrator/senior teachers appointed by the school head.

h) Electing of parent-members on the Executive Committee: The top ten parent-members garnering the most votes in the Annual General Meeting shall be elected to the Executive Committee.

i) Appointment of teacher-members on the Committee: The teacher-members shall be appointed by the teaching staff prior to the Annual General Meeting, their election being confirmed at the Meeting.

j) The old and new Executive Committees shall jointly hold the first meeting as soon as possible after the Annual General Meeting and shall elect the following office-bearers: i) Chairman (parent-member) ii) Vice-Chairman iii) Secretary iv) Financial Affairs Officer v) Recreation and Welfare Coordinator (parent-member) vi) Liaison Officer. The other four parent-members shall be the Executive Committee members.

k) Except for the ex-officio members, the term of office of each committee member shall be two years.

l) The Committee shall have the power to co-opt members to fill vacancies occurring during the year.

m) The Committee shall have the power to co-opt members in advisory capacity for any specific purpose.

n) During the same term, no two members of the same family shall serve on the Executive Committee.

o) At all the meetings mentioned above, the Chairman shall have the casting vote in the absence of simple majority when both sides have an equal number of votes.

p) All officers in the Executive Committee are honorary.

6. Finance

a) The purposes to which the funds of the Association may be applied to are for its development and expenses.

b) It shall be the duty of the Treasurer to report on the financial condition of the Association at Executive Committee meetings, based on the financial year from September to August.

c) The Executive Committee shall have the power to grant at its discretion sums of money from the Association funds to the School to be used for scholarships, prizes, or other purposes and the Head of School shall have full authority to use the sums so granted.

d) The Executive Committee shall cause all sums of money received by the Association to be deposited in an appointed bank (the bank holder should be the school administrator). Any withdrawal of Association money shall be valid provided they are approved and signed by any one of the following officers – teacher treasurer or school administrator.

e) Members of the Executive Committee shall be held accountable if the Association is indebted. 

7. Audit

The General Assembly shall elect an Honorary Audit, who shall audit the accounts of the Association at least once a year. 

8. Amendment to the Constitution/Dissolution of the Association

a) Any amendment to the Constitution must be approved by a two-thirds majority of members present.

b) Should the Association dissolve, the decision shall be assented to by a two-third majority of members present at the Annual General Meeting or Extra-ordinary General Meeting. Any remaining assets shall be donated to the School or to local charities as decided by the members.